Club Rules


All Hammersmith Gymnastic Club participants must abide by the following guidelines in addition to the relevant codes of conduct and other policies that the club adopts. By signing the participants registration form you are agreeing that you have read and understood the club rules, code of conduct and commitment to the club. Please be on time to collect your child, if you have arranged for someone else to pick up the child inform the coach in charge. We will not let children leave with other people who are not on registration forms or if we have not been informed. Because of health and safety parents are not allowed to view classes in the gym, viewing times will be available throughout each term or unless prior arrangement has been authorised. No outdoor shoes on the gym floor. If you have any questions, please speak to a coach either before or after your childs lesson. No family members or friends are allowed to remain on site for the duration of class unless prior permission has been granted. This is in an agreement that we (H.G.C.) have with Bute House. Anyone that does stay on site will be asked to leave so please do not take offence.



This is an agreement that the school have asked all clubs on the schools property to uphold.

 If you are caught using your phone by any coach, members of school staff or the caretakers please do not take offence if you are asked to stop using your phone.


Participation during gymnastic sessions.


*Warm up is very important, try to be on time. If you are more than 15 minutes late you wont be allowed to join in the session. This is for your childs safety.

* Inform the coach at the start of a session if gymnasts are feeling ill or injured or if any medical conditions have changed.

* Gymnasts must wear appropriate clothing. No tops with anything dangling from it or long frills/skirts attached. No skirts, anything with zips, friendship bands on either wrist or ankles, belts or jeans.

* Long hair must be tied back as it can be hazardous. Please try to remember a hair band. 

* Gymnasts must not go on the equipment without supervision of the coach.

* Gymnasts that do not listen, behave in an inappropriate manner, who may be a danger to them selves and/or to others and will be asked to sit out for the rest of the session. This is for the safety of other club members.

* Bullying is not tolerated. Any member who is found to be bullying will be suspended from the club. 

* Jewellery is not permitted to be worn in the gym during training. This is a British Gymnastics requirement and your British Gymnastics Insurance will be invalid if this is not adhered to. Earrings or any other peircings can be taped if they have just been pierced, but for no longer than 6 weeks. After this period they must be taken out.



 Fees must be paid in full before the start of the next term. If payment is not received before the stated date an additional £15.00 will be added to required fee. Invoices are sent out and  we do email out reminders, however failure to pay after the required date will mean your child/children forfeiting their membership at the club. If you wish to re-join you will be added to waiting list. Joining and re-joining fee is £10.00.



 Refunds will not be given for the odd classes missed and classes will not be carried over or exchanged for any other class time or day for any reason.

When joining H.G.C you know what time your childs class is and you have agreed to that time for the term that you have paid for.  



H.G.C. reserves the right to refuse admission and to dismiss pupils should occasion arise. We (H.G.C.) reserve the right to ask any pupil to leave the club for any of the following reasons:

- For misbehaviour or wilful damage.

- For breach of any of H.G.C.s rules, conditions or regulations and policies etc.

- Should the pupil not respond to training.



  Children changing in or out of leotards or completely undressing must change in the toilets and NOT in the foyer.

- No food to be eaten on site.

- Scooters must be left outside and not be brought in.

- No gymnastic moves in any area of the school other than the gym.

- No phones are allowed to be used on site at all. The school are very strict about this with us. 


Class Cancellation

 Classes that have to be cancelled due to extreme weather conditions, fire evacuation, possible terrorist threat, (this has happened) or any other extreme unforeseeable circumstances will not be refunded.



Parents and friends will be invited to observe classes on allocated days, unless prior arrangement has been made. This is usually once per term. Please do not turn up and ask "Can my friend sit and watch." We must know in advance. 


Class Arrival / Departure


Parents must ensure that their child / children are taken to the door on arrival for the lesson.

Please do not wait in the car outside the premises to collect your child. You must come onto the building and collect them.

On departure you must let the assistant at the door know you have collected your child / children so they can be ticked off the register.

If any child is travelling alone H.G.C must have written confirmation. Classes cannot be exchanged for any other times or days for one off or any repeated sessions.




An email will be sent to you regarding next terms payment. All details will be included of when we start back, weeks missing due to half term or any events on at the school. We will only be taking payment via Sportcentric with their FeeMaster system.

From now on, all payments will need to be made online through the FeeMaster system; we will no more be able to accept cheques or cash for payment, so please do not give any payment to any of the coaches.

The online system will manage payments and lessons, and we need you to please log on to your Parent Portal, where you will be able view and pay for your lessons for next term. The system uses PayPal to process payments, so payment security is state-of-the-art and no card details are stored by us or FeeMaster. PayPal charges an industry- standard 4% processing fee, which we have added to your invoice.

The web address is

Your username will be the email address that we have on record for you and your password is gymnastics. The password is case sensitive.

If you like you can change your password to something that will be more memorable and exclusive to you.

On your first log-in, you will be asked to provide some basic data that we now need in electronic form, such as the emergency contact number, and you can then proceed to payment.

If your payment has not been received on the last day of term you will be charged £15.00 per child within the first week after this date. If we still have not received payment after that, we will unfortunately have no alternative but to remove your child/children from the register. If for some reason you cannot make this deadline, please, please do get in touch with us to discuss....

Once we have received your payment a receipt will be emailed to you and the club, and the system will automatically add your child/children to the register. Regardless of how long you have been with us we cannot accept any excuses for non-payment.

Please do pay on time if you wish your child/children to stay with us. Thankyou.